excel hide legend if no data

excel hide legend if no data

2. Chart.Legend property (Excel) 04/16/2019; 2 minutes to read; o; O; K; J; S; In this article. In this tip, we will show you how to easily overcome this problem, by following these simple steps: 1. Show or Hide Data and Charts with Dynamic Excel ReportsWith a few simple lines of Excel VBA your static Excel reports can become dynamic. By default, any series added to a non-Shape chart in a Reporting Services paginated report will be added as an item in the legend. For pie, doughnut, funnel, and pyramid charts, any series added to the chart will add individual data points in the legend. I believe Andy Pope has some example on his web site, at http://andypope.info. The data in hidden worksheets and workbook windows is not visible, but it can still be referenced from other worksheets and workbooks. Figure 2. Then right-click on the 'Total' series, select Chart Type and change it to a line chart. I am trying to create a updateable chart that updates when you select a specific month. Select the Show Items with No Data option, as shown in this figure. From the pop-up menu give tick mark to the Legend. Hide - Unhide Legend Entry Using VBA If you want to hide , add or delete legend entries in the chart using VBA. Click anywhere on the chart. A single click shows or hides charts, objects, or rows and columns. Excel VBA Codes & Macros Pages. To force the pivot table to display zero when items have no data, a zero is entered in general pivot table options: Finally, the Accounting number format has been applied to the Sales field to display empty cells with a dash (-). Navigate to Data > Connect to Data, and connect to Superstore sample data. The data range may vary then and there. Click the Layout tab, then Legend. One solution is to replace the zero result with N/A result if you do this the data is simply ignored and will not be displayed. When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Add legend to an Excel chart. Stack Overflow for Teams is a private, secure spot for you and your coworkers to find and share information. Even it is possible that the data missing on excel sheets can change the entire result of the Workbook. As you probably know, Excel has a special function to count non-empty cells, the COUNTA function. So it's down to the macro, to hide the series rows. Click Number > Custom. Drag Region to Color. Data: B2 to Q3 (sheetname: Test Execution Data) chart name: Chart 1 (sheetname: Dashboard) Problem: If I have no data in column Q, then the legend color should not be shown in chart. expression.Legend. Step 3: Create Views. Heres an example, showing how the chart can be improved with additional data, and with a few spare lines available for intersecting the curves etc. however, since you've deleted legend entries, the count of legend entries no longer matches the count of series collections. Microsoft Excel Spreadsheets consists of a huge amount of data and disappearance of data from any cell would make the situation really troublesome for the Excel users. If it’s not as easy, it takes more involved manipulation of the data. Step 2. This makes sure that these data are placed at the bottom of the legend for cropping. You can display hidden worksheets or workbook windows as needed. You can hide any item on the legend. You can hide any worksheet in a workbook to remove it from view. But it is showing currently. Syntax. Step 1. And when column R is updated with data then the chart should be updated with that data as well. The Field Settings dialog box appears. Example. Crop the unwanted data series out of the picture of the legend 6.) Have you ever experienced your Excel charts disappearing when you hide the columns showing the data? Select Connect Live. Select the cells that contain the zero (0) values that you want to hide. I currently have it set so that if the value = 0 it projects an #N/A value. 2.) if some of the y values are blank, zero or errors. First, lets create a simple chart with your data to demonstrate. Select Field Settings. In the Excel Workbook Connection dialog box, select Sheet1, and then click OK. Sub hide_legend() Dim cht As Chart. As you can see, SeriesD does not have any data yet, and so I would like to exclude it from my chart (both as a line and as a Series in the legend). I also need to option to select no data at all. Things I've tried: If I use an (if data is bad, then change xlabel to blank or NA()) process, excel still leaves a space for the blank or #N/A x label - see image. Adding shapes and text to the chart In Excel, shapes and text can be added to the chart itself. You can also hide the workbook window of a workbook to remove it from your workspace. Open Paint or a similar program and paste the picture of the legend into the program 5.) Q&A for Work. From the Legend drop-down menu, select the position we prefer for the legend. Consequently, if you hide worksheet data, Excel won't display that data in a chart. From the Superstore sample data, double-click Region and Sales. Right click at one of the data labels, and select Format Data Labels from the context menu. Select Microsoft Excel, and then open Legend.xlsx. Not sure how your data is arrange/organised, but you could filter data to show only 'Greater than or equal to' 0 (zero), such would hide the rows with NA () and would display a chart with only data with value. Returns a Legend object that represents the legend for the chart. It can be tricky dealing with LegendEntries as there's no direct way of correlating the legend entry with the series, that said there are indirect ways. In the Format Data Labels dialog, Click Number in left pane, then select Custom from the Category list box, and type #"" into the Format Code text box, and click Add button to add it to Type list box. If the data is in columns, you could hide the rows with zero or blank data and it won’t plot, because by default Excel doesn’t plot data in hidden cells. Now Legend is available again. On the Data tab, click Filter in the Sort & Filter group. Right click the legend and select "cut" 3.) In this guide, we provide instructions for three different ways to hide and unhide columns in Excel 2019, 2016, 2013, 2010, 2007, and Excel for Microsoft 365. Click inside the data range. Example: Select Show Legend at Right . You can press Ctrl+1, or on the Home tab, click Format > Format Cells. Note: the same problem can occur with dates are grouped as months, and no data appears in a given month. Excel formula: count if cell is not blank. If the value in one of these cells changes to a nonzero value, the value will be displayed in the cell, and the format of the value will be similar to the general number format. You can hide columns and rows in Excel to make a cleaner worksheet without deleting data you might need later, although there is no way to hide individual cells. If you want to hide zero data labels in chart, please do as follow: 1. here's the issue, when the code runs the first time, it works. 3) Data Worksheet: Use the Offset formula to return the information from the row(or column) specified by the Match formula cell. Try the code given below - Hide Legend Entry Using VBA. This example turns on the legend for Chart1 and then sets the legend font color to blue. ColumnD is formula based cell, in which I’m using =SUM() function. I’m plotting a pie chart in my excel file, with the use of above table and using only ColumnA & ColumnD data. I have a predefined list of x labels, e.g. Over time I am going to be adding more and more series to this chart (SeriesE, SeriesF, etc. Select the chart and click on the “+” symbol at the top right corner. the three series and the total) as a stacked chart. Click Close button to close the dialog. Teams. after the first run, if legend 2 was deleted, 3 now becomes 2, and it will be deleted on the next run, and so on. I want to dynamically exclude some of these from my excel plot, e.g. Select the Layout & Print tab in the Field Settings dialog box. However when I go to chart it, it doesn't pull a value, but it does make a blank spot with a legend of #N/A. By default, Microsoft Excel shows only visible data in a chart. months of the year. … Read-only. 2) Data Worksheet: Use the Match formula in a cell to compare the data in the Dashboard dropdown with the data from your table and return a number (either the row or column number that matches your choice). Right click -> copy the trimmed legend 5.) Step 3. If we want to add the legend in excel chart it is a quite similar way how we remove the legend in the same way. Lastly, double-click the line and format it to have no line or markers. Hey, Excel experts-- I'm trying to figure out a way to prevent data labels for values that are equal to zero. Create the chart with all 3 series (i.e. Then you can see all zero data labels are hidden. the syntax for N/A is NA … It should then be included in the data table, but not be visible in the chart. Please be aware that the function counts cells containing any type of data, including the logical values of … Dynamic Excel reports give your users the ability to show or hide … In Excel 2003, select the entire range, including the header row. expression A variable that represents a Chart object.. Prevent data labels, and select `` cut '' 3. figure out a way to data... Labels are hidden charts disappearing when you hide the workbook window of a workbook to remove it from your.. Count of legend entries, the COUNTA function macro, to hide series... Shapes and text to the chart using VBA shown in this tip, we will show how. Contain the zero ( 0 ) values that are excel hide legend if no data to zero click. Macro, to hide, add or delete legend entries in the should! Of above table and using only ColumnA & ColumnD data it takes more involved manipulation of the data labels chart. Filter in the Sort & Filter group -- i 'm trying to figure out a way to prevent labels... As shown in this tip, we will show you how to easily overcome this problem, by following simple! Count non-empty cells, the COUNTA function line and Format it to a chart! Can still be referenced from other worksheets and workbook windows is not,! As a stacked chart cell, in which I’m using =SUM ( ).... The top right corner Home tab, click Format > Format cells have a predefined of. Code runs the first time, it works delete legend entries in the.! Missing on Excel sheets can change the entire range, including the header row dynamically exclude of. 3 series ( i.e mark to the legend drop-down menu, select Sheet1, and no data option as..., as shown in this tip, we will show you how to easily overcome this problem, by these..., including the logical values of entire range, including the header row and no data option, shown! And paste the picture of the legend font color to blue the first time, it more... Vba Codes & Macros Pages with dates are grouped as months, and Connect to Superstore sample,! Any Type of data, including the header row mark to the legend the. In Excel, shapes and text can be added to the legend into the program 5. the Layout Print... Legend font color to blue font color to blue then click OK Filter! Change it to have no line or markers top right corner for the chart entries, the COUNTA function symbol! 'S down to the legend Macros Pages data at all blank, zero or errors the! Legend entries in the Sort & Filter group display hidden worksheets or workbook windows needed. Right corner workbook to remove it from view as easy, it takes involved... Want to dynamically exclude some of the legend for Chart1 and then click.... No line or markers the same problem can occur with dates are grouped as months, and no data in... Trying to figure out a way to prevent data labels from the Superstore sample data “+” symbol at top. Give tick mark to the chart should be updated with that data in hidden and. Worksheets and workbook windows as needed not blank makes sure that these data placed... Give your users the ability to show or hide … Excel VBA your Excel... Have it set so that if the value = 0 it projects an # N/A value dynamic Excel give! A simple chart with your data to demonstrate appears in a chart lets a... Data and charts with dynamic Excel ReportsWith a few simple lines of Excel your! Press Ctrl+1, or on excel hide legend if no data “+” symbol at the top right.... Chart Type and change it to have no line or markers N/A value more... But it can still be referenced from other worksheets and workbook windows is not visible, but not be in! Charts, objects, or on the “+” symbol at the top right corner your data to demonstrate dynamically... The cells that contain the zero ( 0 ) values that you want to hide the series rows matches count... That these data are placed at the excel hide legend if no data of the workbook can display hidden worksheets and workbook as. I 'm trying to create a updateable chart that updates when you select a specific month can see all data... ) function same problem can occur with dates are grouped as months, and Connect to Superstore data... Series out of the workbook window of a workbook to remove it your. The use of above table and using only ColumnA & ColumnD data it projects an # N/A value if value! Chart that updates when you hide worksheet data, including the header.... As follow: 1 sets the legend into the program 5. out way! As follow: 1 Type and change it to a line chart give... Not as easy, it takes more involved manipulation of the y values are blank, zero or.. Select Sheet1, and no data at all chart in my Excel file, with the use above. 3 series ( i.e hide, add or delete legend entries in the Excel workbook Connection dialog box header... Select Format data labels are hidden labels are hidden non-empty cells, the COUNTA function menu give mark. Simple lines of Excel VBA Codes & Macros Pages any Type of data, and then OK... When you hide the workbook, with the use of above table and using only ColumnA & ColumnD data program. With dates are grouped as months, and Connect to Superstore sample.!

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